Walbec Group
  • Appleton, WI, USA
  • Hourly
  • Full Time
  • Construction Resources Management, Inc.

Full company benefits including employer paid health and life insurance and generous retirement contributions.

Position summary:
The Engineering Office Assistant is responsible for providing all required support to all Staff Engineers, Construction Engineers, and Area Management in that office to ensure projects are prepared and completed according to contract documents, plans, and within budget using a proactive approach.  Areas of involvement include, but are not limited to, assisting & supporting aspects of project management, document preparation, customer relations & basic office management.
Role and Responsibilities:

  • Perform job set-ups, invoicing and finalizing jobs
  • Assist in the preparation of bids
  • Review bid advertisements in various periodicals
  • Communicate with external clients on follow up items
  • Assist with subcontractor management and invoicing
  • Track billable hours to create accurate billing for time & material job costs
  • Assist with proof reading and formatting of plan documents
  • Monitor billing and job costs to prioritize invoicing
  • Track employee purchase records and prepare receipts or track for submission & billing
  • Act as front-desk receptionist, providing phone support and reception support for local office
  • Perform general administrative duties and other related duties as required and assigned

 Qualifications and Education Requirements:

  • High School Diploma or Equivalent
  • Valid Driver's License that meets qualifications
  • Word & Excel proficiency

Preferred Skills:

  • Degree in Accounting, Business or Finance
  • Two (2) to six (6) years of experience within a construction/engineering organization
  • Ability to communicate to others to convey information effectively, either by telephone, in written form, email, or in person
  • Ability to manage own time, prioritize responsibilities, and multi-task
  • Ability to perform in a fast-paced work environment and continue to develop and grow

This position may require overtime and some local travel for training.

Walbec Group
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